This Travel Reference Page (TRP) is provided by Events By Vic, Carpe Diem Tours, and the following DC-area social groups for diverse professionals on Meetup.com:

The DMV Socialites: https://www.meetup.com/the-dmv-socialites/

The DMV Singles: https://www.meetup.com/meetup-group-sjxzynmz/

To provide clarity on what services are covered in the Travel Service Fee (TSF) required to join us in Paris, France (July 29th - August 6th, 2024), please see the 7 categories below of what professional travel services this fee includes. The purpose of the TSF is to offset the costs that the Trip Planners incur to plan this amazing trip for everyone.

For our trip, Events By Vic and Carpe Diem Tours have partnered with On Location to plan and host this exciting trip. On Location Experiences, specializes in helping travel groups like ours plan Professional Hospitality Services that Travelers can enjoy while in France. On Location is the Official Hospitality Partner for the Paris 2024 Games. In addition, we have partnered with current and past French citizens, and long-time French teachers in the Washington, DC area, all of whom are authorities and experts on French culture and the French-speaking world, to help us plan this amazing trip.

To attend this trip, all attendees must register and pay the Travel Service Fee (TSF) in advance by registering on this page. Attendees who can no longer travel after paying this fee will receive a 50% refund of the fee if they cancel in writing by 11:59 PM ET on June 15, 2024. All payments and cancellation requests after June 15, 2024, are non-refundable. To encourage serious RSVPs, the exact locations, addresses and websites of the activities, experiences, and venues that we will enjoy in France will only be shared with those who register and pay the Travel Service Fee in advance.

1. Trip Coordination

Overall management of the trip planning process.

Developing a detailed itinerary based on the duration of the trip and the Olympic event schedule.

Coordinating with various stakeholders, including travel agencies, accommodation providers, and other event organizers.

Ensuring compliance with travel regulations, visas, and necessary documentation.

Facilitating communication between participants and relevant parties.

2. Travel Concierge Services

Assisting with flight bookings and providing options for travel arrangements to Paris.

Helping participants understand travel requirements, such as passports, visas, and vaccinations.

Providing information on local transportation options in Paris and arranging any necessary transfers.

3. Accommodations Coordination, Research, and Referrals

Researching and identifying suitable accommodations in Paris based on budget, preferences, and proximity to Olympic venues.

Handling the booking process and managing room allocations.

Ensuring accommodation facilities meet safety and quality standards.

Ticketing and Event Specialist (Brooke D. from On Location; Victoria F.)

Acquiring tickets for the Olympic events based on participants' preferences.

Providing information on event schedules, seating arrangements, and any additional activities or ceremonies.

Assisting participants with any ticketing inquiries, changes, or upgrades.

4. Travel Logistics Coordination

Coordinating transportation within Paris, including airport transfers, public transportation options, and private transportation arrangements.

Assisting with local transportation passes and providing guidance on navigating the city.

Arranging any additional tours, excursions, or activities outside of the Olympic events.

5. Communication and Support

Providing comprehensive pre-trip information, including travel guidelines, packing lists, and emergency contact details.

Offering customer support and responding to participant inquiries promptly.

Keeping participants informed about any updates or changes related to their travel plans, accommodations, or event schedules.

Addressing any unforeseen issues or emergencies during the trip.

6. Trip Financial Management

Budgeting and financial planning for the entire trip, including transportation, accommodation, event tickets, and additional activities.

Collecting payments from participants and managing the financial aspects of bookings and reservations.

Ensuring transparency and accountability in financial transactions.

7. Professional Hospitality Services provided by Brooke D., Sr. Manager, Corporate & Premium Sales - Olympic & Paralympic Games, for On Location. On Location is the Official Hospitality Partner for the Paris 2024 Games. On Location helps curate the best hospitality experiences for large groups and businesses. For the first time in Olympic Games history, On Location is offering hospitality packages across 45 sports and 750 individual event sessions. From beach volleyball beneath the Eiffel Tower to equestrian events at Chateau de Versailles or a private boat on the Seine for the Opening Ceremony, there is an option to suit everyone. Packages combine premium seating offering the best views, alongside a range of hospitality options from fine-dining to relaxed style lounges.

*To attend this trip, all attendees are required to register and pay in advance the one-time Travel Service Fee (TSF). This fee is 50% refundable through June 15, 2024, should you need to cancel your travel plans after paying this fee. To receive this partial refund, you must notify Events By Vic in writing by 6/15/24 that you can no longer attend the trip.

Deadlines for Registration and Travel Service Fee Payments:

Early Bird Deadline: Saturday, May 20, 2023, for a TSF of $25.00
2nd Early Bird Deadline: Friday, June 30, 2023 for a TSF of $50.00
Year Out Deadline: Sunday, July, 30, 2023 for a TSF of $75.00
July 31 - October 30, 2023 for a TSF of $100.00
October 31, 2023 - December 30, 2023 for a TSF of $125.00
December 31, 2023 - January 31, 2024 for a TSF of $150.00
February 1, 2024 - February 28th for a TSF of $175.00
March 1, 2024 - March 31, 2024 for a TSF of $200.00
April 1, 2024 - April 30, 2024 for a TSF of $225.00
May 1, 2024 - May 31, 2024 for a TSF of $250.00
June 1, 2024 - June 30, 2024 for a TSF of $275.00
July 1, 2024 - July 15, 2024 for a TSF of $300.00

*The Travel Service Fee (TSF) is per person.

*Be sure to attend our online and in-person events from May 2023 through July 2024 as we prepare for this amazing adventure :-) Please email Events By Vic if you have any questions.

We hope to see you in Paris!